Everything you need to manage bookings — in one system
A professional-grade toolkit designed for predictability and control across your entire workflow.
Architected to eliminate manual coordination and operational overhead.
Online Booking
Eliminate the back-and-forth. Give your clients a professional booking experience that respects your rules.
Availability Rules
Set precise working hours, buffers, and notice periods for total control.
Smart Conflict DetectionAuto
Automatically block times when personal events overlap with work.
Google & Outlook Sync
Real-time bi-directional synchronization to prevent double bookings.
Booking Portal
A professional, mobile-responsive interface for clients to self-schedule.
Client CRM
A unified view of every relationship, conversation, and document in your network.
Client Profiles
Centralized database for contact details, preferences, and status.
History & Notes
Track project history and keep private operational notes per client.
Intake Forms
Collect structured requirements automatically during booking.
Linked Bookings & Invoices
Navigate instantly between appointments and financial records.
Contracts & Invoices
Secure your revenue and agreements with automated workflows that look professional.
Digital Contracts
Legally binding e-signatures integrated directly into your process.
Payment Milestones
Automatically split fees into deposits and final balance payments.
Invoices
Generate professional, branded invoices in seconds.
Status TrackingAuto
Real-time updates on who has viewed, signed, or paid.
Team & Locations
Scalable infrastructure for growing organizations with multiple staff and sites.
Roles & Permissions
Granular access controls for admins, staff, and contractors.
Multiple Locations
Manage distinct schedules for different physical or virtual studios.
Team Visibility
Global overview of all staff schedules with privacy filters.
More than core features
Karavex is designed as a modular system — with advanced capabilities that grow with your business.
Operational Intelligence
- Advanced calendar logic
- Smart conflict resolution
- Automated reminders & follow-ups
- Workflow-based automations
Platform & Growth
- Client portals
- File & document management
- API & integrations
- White-label & branding controls
Business & Control
- Billing logic & add-ons
- Subscription tiers & limits
- Audit logs
- Permissions & access control
Capabilities evolve continuously — without changing how the core system works.
How features work together
An interconnected system designed for flow.
Configure once
Define your services, pricing, and rules. The system memorizes your preferences.
Share everywhere
Embed on your site or send direct links. Availability updates globally in real-time.
Operate with confidence
Bookings, payments, and reminders execute automatically without manual input.
Works with your essential tools
More integrations added regularly