Studio management for creative teams
Turn inquiries into confirmed bookings with scheduling, intake, deposits, and invoices in one workflow. Deliver private galleries, track selections and downloads, and keep every client handoff connected.
DMs
turn conversations into booking links
Links
share services without a full website rebuild
Visits
convert public page traffic into appointments
The old stack gets expensive quietly
Karavex replaces scattered forms, calendar checks, payment links, delivery tools, and client notes with one booking-first record.
Form submission plus manual calendar checks
Deposits, balances, and reminders sit outside the booking flow. Follow-up gets awkward fast.
Upload tool detached from the booking and invoice
Notes spread across inboxes and documents
Live availability, staff, resources, deposits, and status in one record
Central client history across bookings, files, payments, and team notes
Client gallery, reactions, selections, downloads, and stats connected
How it works
Simple on the surface. Structured underneath.
#01
Clients choose from real availability, intake questions, and rules you control.
#02
Karavex checks conflicts, secures payment, and keeps staff aligned.
#03
Upload galleries, collect selections, and keep delivery activity with the client.
#04
Invoices, balances, and reminders stay connected to the booking.
Interactive tour
Follow a live client workflow across booking availability, intake, client records, private gallery delivery, and invoicing.
Prep buffer
Protect availability with service, staff, location, buffer, and resource rules.
Client consult
New client consultation
Team review
Provider assigned
Client request
New booking ready
The client chose a real slot, added intake details, and confirmed the next step.
Clients choose from real availability, intake questions, and rules you control.
Karavex checks conflicts, secures payment, and keeps staff aligned.
Upload galleries, collect selections, and keep delivery activity with the client.
Platform
Booking, payments, client CRM, and private galleries share one database so you never copy details between apps.
Let clients book real availability while buffers, staff, rooms, and service rules stay enforced.
Collect deposits during booking, track balances, and keep payment status tied to the client record.
Publish private galleries, collect favorites, track downloads, and keep delivery activity visible.
#01
#02
#03Supporting capabilities
Karavex keeps the operational details close to the booking, so teams do not need a patchwork of tools.
Keep bookings, preferences, notes, invoices, galleries, and communication context in one record.
Coordinate photographers, editors, rooms, equipment, locations, and permissions without spreadsheets.
See booking volume, revenue signals, gallery engagement, and delivery bottlenecks in context.
Gallery delivery
Upload progress, reactions, selections, download tracking, and client context live together. The handoff stays clean after the appointment.
24 favorites
Live
On
Operating standards
Set services, availability, payments, staff, locations, resources, and follow-up once. Each booking carries the right context forward.
Clients move from interest to confirmation without extra accounts, long forms, unclear pricing, or scheduling loops.
Why teams consolidate
Form submission plus manual calendar checks
Live availability, staff, resources, deposits, and status in one record
Upload tool detached from the booking and invoice
Client gallery, reactions, selections, downloads, and stats connected
Notes spread across inboxes and documents
Central client history across bookings, files, payments, and team notes
Pricing
Simple enough for your first booking. Robust enough for your tenth studio.
Strictly limited
Start FreeA permanent free plan for testing one booking workflow before you scale.
$0
Resources
The booking flow should feel simple to the client while protecting your availability, deposits, buffers, and team rules underneath.
Where warm Instagram leads fall apart, and how to move them from message to confirmed booking.
Free tool
Calculate what missed appointments and late cancellations cost each month and year, and how much a booking deposit keeps. Free, with no signup.
FAQ
Karavex is designed to consolidate those operational surfaces into one client record. Teams can still keep external tools where needed, but the core booking, delivery, and payment state lives in Karavex.
No. Photographers and creative studios were the first focus, and Karavex now has its own page for spas, hair salons, barber shops, beauty studios, tattoo studios, massage practices, yoga and Pilates studios, pet groomers, rental studios, production houses, solo providers and small teams. Each one covers booking, payments and client records for that kind of business.
Yes. Plans scale from solo creators to multi-location studios, with staff, permissions, resources, and advanced limits added as the team grows.
Public gallery access is designed for low-friction client delivery. Protected galleries can use password access while still tracking views, downloads, selections, and reactions.
Start with the next booking
Create your account, test the booking flow, and see how Karavex connects deposits, invoices, client galleries, selections, and delivery activity.
