Scattered bookings
Requests come from DMs, email, forms, and referrals. Availability gets checked twice and still feels uncertain.
Studio management for creative teams
Booking, payments, and client galleries for creative studios.
Turn inquiries into confirmed bookings with scheduling, intake, deposits, and invoices in one workflow. Deliver private galleries, track selections and downloads, and keep every client handoff connected.
- Deposits during booking
- Private galleries included
- Selections tied to clients
No credit card required | import clients later | cancel anytime
Built for studios that sell through DMs, referrals, social links, and client-ready booking pages.
Studio workflows Karavex keeps connected
01Online booking
02Deposits & invoices
03Private galleries
04Client records
DMs
turn conversations into booking links
Links
share services without a full website rebuild
Visits
convert public page traffic into appointments
The old stack gets expensive quietly
Revenue leaks through small handoffs.
Karavex replaces scattered forms, calendar checks, payment links, delivery tools, and client notes with one booking-first record.
Late invoice loops
Deposits, balances, and reminders sit outside the booking flow. Follow-up gets awkward fast.
Gallery handoff friction
Proofing, selections, downloads, and reactions sit away from the client record that should hold the relationship.
How it works
Every booking carries the work forward.
Simple on the surface. Structured underneath.
01
Book
Clients choose from real availability, intake questions, and rules you control.
02
Confirm
Karavex checks conflicts, secures payment, and keeps staff aligned.
03
Deliver
Upload galleries, collect selections, and keep delivery activity with the client.
04
Get paid
Invoices, balances, and reminders stay connected to the booking.
Platform
Booking, payment, CRM, and gallery tools in one workflow.
Online Booking That Protects Your Calendar
Let clients book real availability while buffers, staff, rooms, and service rules stay enforced.
Studio CRM for Every Client
Keep bookings, preferences, notes, invoices, galleries, and communication context in one record.
Client Galleries With Selections
Publish private galleries, collect favorites, track downloads, and keep delivery activity visible.
Automated Deposits & Invoices
Collect deposits during booking, track balances, and keep payment status tied to the client record.
Team, Staff & Location Scheduling
Coordinate photographers, editors, rooms, equipment, locations, and permissions without spreadsheets.
Studio Analytics That Show Handoffs
See booking volume, revenue signals, gallery engagement, and delivery bottlenecks in context.
Gallery delivery
Delivery stays connected to the booking.
Upload progress, reactions, selections, download tracking, and client context live together. The handoff stays clean after the appointment.
Selection limit
24 favorites
Download tracking
Live
Client reactions
On
Operating standards
Built for sellers who need control and clients who need clarity.
Seller control
Set services, availability, payments, staff, locations, resources, and follow-up once. Each booking carries the right context forward.
Client clarity
Clients move from interest to confirmation without extra accounts, long forms, unclear pricing, or scheduling loops.
Why teams consolidate
One operating layer. Fewer disconnected tools.
Booking state
Before: Separate tools
Form submission plus manual calendar checks
With Karavex
Live availability, staff, resources, deposits, and status in one record
Gallery delivery
Before: Separate tools
Upload tool detached from the booking and invoice
With Karavex
Client gallery, reactions, selections, downloads, and stats connected
Client context
Before: Separate tools
Notes spread across inboxes and documents
With Karavex
Central client history across bookings, files, payments, and team notes
Simple, transparent pricing
Simple enough for your first booking. Robust enough for your tenth studio.
Strictly limited
Free
A permanent free plan for testing one booking workflow before you scale.
$0
Resources
Sharper service operations, written for working teams.
Designing a booking flow clients actually finish
A practical guide to reducing hesitation, collecting the right intake details, and protecting your calendar.
Read the guidearrow_forwardWhat to automate before hiring operations help
The workflows that should be reliable before you add more people to the process.
Read the guidearrow_forwardGallery delivery metrics worth watching
How views, downloads, selections, and response time reveal the quality of the client handoff.
Read the guidearrow_forwardFAQ
Questions service businesses ask before moving their workflow.
Can Karavex replace my booking form, calendar, invoices, and gallery handoff?add
Karavex is designed to consolidate those operational surfaces into one client record. Teams can still keep external tools where needed, but the core booking, delivery, and payment state lives in Karavex.
Is Karavex only for photographers?add
No. Karavex is positioned for modern service businesses. Photographers and creative studios are an early focus because they need booking, payments, galleries, and client tools, but the platform is not photography-only.
Can I start small and add staff later?add
Yes. Plans scale from solo creators to multi-location studios, with staff, permissions, resources, and advanced limits added as the team grows.
Do clients need an account to view galleries?add
Public gallery access is designed for low-friction client delivery. Protected galleries can use password access while still tracking views, downloads, selections, and reactions.
Start with the next booking
Bring bookings, payments, and galleries into one studio workflow.
Create your account, test the booking flow, and see how Karavex connects deposits, invoices, client galleries, selections, and delivery activity.