Session lengths as services
Offer 30, 60, and 90-minute sessions as separate services, each with its own buffer for room reset and its own deposit rule.
Massage practices management software
Massage booking for therapists, treatment rooms, and regular clients.
Karavex lets massage practices take bookings online by session length and therapist, ask booking questions before the first visit, set up recurring appointments, and keep session notes on the client profile.
The core problem
A calm session needs careful scheduling.
Clients choose between session lengths, therapists, and sometimes locations, and each combination has different availability. When the booking page cannot see the treatment rooms, the practice double-books one and leaves another empty.
New clients need to answer a few questions before their first session, and regular clients want the same slot every week or two. Both usually happen by message, and the notes from the last session sit in a separate file.
Karavex books each session length against the therapist and room it needs, asks booking questions before the first appointment, and keeps notes and history together for the next visit.
Software guide
What is massage booking software?
Massage booking software lets clients book sessions of different lengths online at times when both a therapist and a treatment room are available.
Each session length is its own service with its own buffer. New clients answer booking questions before their first visit, session notes stay on the client profile, and regular clients can have a repeating appointment.
Feature deep-dive
Built for the rhythm of massage practices.
Questions before the first session
Ask about areas of focus, pressure preference, and anything the therapist should know before the client arrives.
Recurring appointments
Book a regular client on a repeating schedule once, instead of rebooking after every session.
Treatment rooms and locations
Tie sessions to treatment rooms and locations, so a time is only offered where a room is actually available.
Operational excellence
A fuller calendar with fewer loose ends.
Open with a reliable day view
See confirmed appointments, staff assignments, deposits, intake details, and schedule pressure before the first client arrives.
Make every client handoff clear
Notes and status stay with the appointment so reception, specialists, and owners do not rebuild context from messages.
Turn repeat visits into durable growth
Connected booking and client history makes rebooking, retention, and revenue patterns easier to understand.
Massage practices FAQ
Questions owners ask before switching.
Can we offer different session lengths?
Yes. Each session length can be its own service with its own duration, buffer, and assigned therapists.
Can new clients answer questions before their first session?
Yes. Booking questions are part of the booking, so answers arrive before the appointment and stay on the client profile.
Can a client book the same time every week?
Yes. Karavex supports recurring appointments, so a client who comes weekly or fortnightly is booked on a repeating schedule.
Can we manage more than one location?
Yes. Locations have their own hours, rooms, and service setup; how many you can run depends on your plan.
Give your massage practice a clearer operating rhythm.
See how Karavex connects booking, clients, payments, and team coordination.
Resources
Related guide
Reduce no-shows without overbooking your day
Reminders are only one part of preventing no-shows. Build commitment early and make changes easy.
Related guide
Ask intake questions your team will actually use
Keep the intake answers that change preparation, safety, timing, or follow-up. Remove other questions.
Related guide
Deposits should calm a booking, not scare clients
When deposits help, when they hurt, and how to ask for commitment without making the first touch feel transactional.
Free tool
No-show cost calculator
Calculate what missed appointments and late cancellations cost each month and year, and how much a booking deposit keeps. Free, with no signup.
Solutions
Photographers
Book sessions, collect deposits, and deliver galleries without losing the client thread.
Creative studios
Keep shoots, galleries, payments, and client notes in one place.
Rental studios
Keep rooms, equipment, deposits, and blackout dates visible before a client books.
Production houses
Coordinate intake, crew, budget status, approvals, and delivery from one operating record.
Solo providers
Turn conversations into confirmed work without a bigger admin stack.
Small teams
Coordinate shared bookings, payments, client records, and delivery without enterprise weight.
Spas
Coordinate treatments, therapists, deposits, and repeat visits from one client workflow.
Hair salons
Manage online booking, stylist schedules, deposits, and client history.
Barber shops
Keep chairs, barbers, appointments, and returning clients organized.
Beauty studios
Coordinate specialists, services, rooms, payments, and client notes.
Tattoo studios
Coordinate consultations, artist calendars, deposits, consent details, and follow-ups.
Yoga and Pilates
Manage classes, capacity, instructors, and private sessions.
Pet groomers
Keep grooming appointments, pet care notes, deposits, and repeat visits organized.