Availability lives in people’s heads.
Who works where, who does which service, and who is on holiday are tracked in messages instead of in the schedule.
Staff scheduling
Book the right person, in the right place, only when they work.
Karavex keeps each team member’s working hours, time off, services, and locations in one profile, so clients only book people who can actually do the job.
Booking confirmed
Service summary
Portrait consult
2 hours30% required
Confirm
A shared calendar does not know who can do what.
An assistant looks available for a wedding consultation, a photographer on leave still shows open slots, and the owner fixes it by phone after the client has booked.
Karavex keeps it on the profile.
Weekly hours, time off, services, and location assignments are set for each team member.
Clients choose from real options.
When clients pick a team member, they choose from the people who perform that service.
What changes
The schedule knows your team.
01
Weekly working hours and time off for each team member
02
Services and location assignments on every profile
03
Separate switches for who can be booked and who can sign in
What you can manage
One profile per team member.
Everything that decides whether someone can take a booking lives on their profile, in tabs for basics, availability, time off, services, and locations.
Working hours
Set weekly availability for each person, so only their working time can be booked.
Time off
Record holidays and absences so that time is no longer bookable, without deleting anything.
Services they perform
Choose which services each person offers, so clients are not offered someone who does not do that work.
Where they work
Assign people to the locations where they work, and filter the calendar by staff and location.
Booking and access status
Pause someone’s bookings without removing their sign-in, or suspend dashboard access while keeping their history.
Invites and audit log
Invite team members by email and review an audit log of changes to their profile, access, and assignments.
How it works
Set up a team member once.
Their profile decides when and where they can be booked, everywhere clients book.
Invite them
Send an email invite so they can join your business in Karavex.
Set hours and time off
Add their weekly hours and any planned absences.
Assign services and locations
Choose what they do and where they work.
Open their calendar
Switch on booking for them, and clients can choose them for the services they perform.
Questions
Staff scheduling details.
Can someone be hidden from booking but still use the dashboard?
Yes. Booking status and dashboard access are separate, so you can pause someone’s bookings while they keep working in Karavex, or the other way round.
How is time off handled?
Time off is recorded on the team member’s profile and removes that time from their bookable availability.
Can staff be given tasks as well as bookings?
Yes. Operational tasks can be assigned to active team members and linked to a booking, client, invoice, or contract.
Resources
Related guide
Class capacity is more than a number of spaces
A class is bookable only when the instructor, room, equipment, and places all agree. Model that first.
Related guide
Stop double-booking the studio
A slot is bookable only when the room, the person, the equipment and the reset time are all available.
Features
Online booking
Booking pages, buffers, deposits, and rules that protect your calendar.
Client galleries
Proofing, selections, reactions, and delivery tied to each booking.
Payments
Deposits and balances handled inside the booking flow.
Adaptive booking
Booking paths that adjust to links, DMs, embeds, and referral context.
Social booking
Turn bio links and DMs into booking-ready client paths.
Studio point of sale
Explore booking-linked checkout for in-person studio payments.
API and integrations
Connect booking events to calendars, automations, and studio tools.
Client CRM
Keep leads, clients, notes, files, and booking history in one record.
Studio calendar
Coordinate staff, locations, resources, buffers, and availability.
Workflow automation
Trigger reliable follow-up from real booking and client events.
Client portal
Give clients one place for bookings, invoices, contracts, and files.
Booking analytics
See conversion, traffic sources, timing, and no-slot demand.
Client forms
Intake questionnaires tied to bookings, with drafts and due dates.
Contracts & invoices
Signatures in order, and invoices clients pay online or in installments.
Multiple locations
Hours, services, prices, and teams set for each location.
Resource booking
Rooms and equipment with capacity, buffers, and conflict checks.