Shared gear is tracked from memory.
Rooms and equipment are reserved in chats and spreadsheets that the booking page never reads.
Resource booking
Stop double-booking the room, the backdrop, and the camera.
Karavex tracks rooms, studios, equipment, and other resources with their own schedules, capacity, buffers, and pricing, and checks them before a booking is confirmed.
Booking confirmed
Service summary
Portrait consult
2 hours30% required
Confirm
People are not the only thing that can be double-booked.
Two sessions can have two photographers and still need the same cyclorama or lighting kit. When resources live in a spreadsheet, the clash is discovered on the day.
Karavex makes resources schedulable.
Each resource has its own schedule, capacity, and conflict rule, and services say which resources they need.
Conflicts are stopped before confirmation.
A booking that needs a resource already committed at that time cannot be reserved, instead of being discovered later.
What changes
Every booking claims what it needs.
01
Rooms, studios, equipment, vehicles, desks, and your own resource types
02
Capacity, buffers, notice periods, and booking windows for each resource
03
Resource checks when a booking is reserved and when it is rescheduled
What you can manage
Rules for the things your work depends on.
Resources carry the constraints a service needs, so an available person is not mistaken for a bookable session.
Many resource types
Model rooms, studios, equipment, vehicles, desks, booths, courts, virtual rooms, or a custom type, each at a location.
Capacity and conflict rules
Allow one booking at a time, a set capacity, or unlimited use, and choose how strictly overlaps are enforced.
Its own schedule
Give a resource weekly hours, a minimum notice period, and a maximum advance booking window.
Buffers and durations
Add setup and cleanup buffers, and set fixed or flexible durations with a minimum, maximum, and step.
Pricing settings
Record whether a resource is free or priced as a fixed amount, per hour, per day, or per slot.
Linked to services
Assign resources to the services that need them, and duplicate a resource to set up similar ones quickly.
How it works
From inventory to safe availability.
Resources are checked alongside staff and locations, so a time that needs a committed resource cannot be booked.
Add your resources
Create each room or piece of equipment at its location, with its type, capacity, and schedule.
Attach them to services
Assign the resources each service needs from the service settings.
Clients book
When a booking is reserved, Karavex confirms every required resource is available for that time.
Reschedule safely
Rescheduling suggestions keep the same duration and respect current resource commitments.
Questions
Resource booking details.
What happens if a resource is already booked?
The booking cannot be reserved for that time. Resource availability is checked when a booking is created and again when it is rescheduled.
Can several bookings share one resource?
Yes, if you allow it. Set the resource to multiple or unlimited capacity and choose its conflict rule, and overlapping bookings are allowed up to that limit.
Do resources belong to a location?
Yes. Every resource is created at a location, so rooms and equipment are only offered where they physically are.
Resources
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Clarify the brief, shot list, studio resources, review owner and delivery requirements before a commercial photo shoot begins.
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Class capacity is more than a number of spaces
A class is bookable only when the instructor, room, equipment, and places all agree. Model that first.
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Stop double-booking the studio
A slot is bookable only when the room, the person, the equipment and the reset time are all available.
Features
Online booking
Booking pages, buffers, deposits, and rules that protect your calendar.
Client galleries
Proofing, selections, reactions, and delivery tied to each booking.
Payments
Deposits and balances handled inside the booking flow.
Adaptive booking
Booking paths that adjust to links, DMs, embeds, and referral context.
Social booking
Turn bio links and DMs into booking-ready client paths.
Studio point of sale
Explore booking-linked checkout for in-person studio payments.
API and integrations
Connect booking events to calendars, automations, and studio tools.
Client CRM
Keep leads, clients, notes, files, and booking history in one record.
Studio calendar
Coordinate staff, locations, resources, buffers, and availability.
Workflow automation
Trigger reliable follow-up from real booking and client events.
Client portal
Give clients one place for bookings, invoices, contracts, and files.
Booking analytics
See conversion, traffic sources, timing, and no-slot demand.
Client forms
Intake questionnaires tied to bookings, with drafts and due dates.
Contracts & invoices
Signatures in order, and invoices clients pay online or in installments.
Multiple locations
Hours, services, prices, and teams set for each location.
Staff scheduling
Hours, time off, services, and locations for every team member.