Contracts & invoices

Get the agreement signed and the invoice paid from one record.

Karavex drafts a contract when a booking is confirmed, collects e-signatures from every signer in the right order, and sends invoices clients can pay online in full or in installments.

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Paperwork should not be a second job.

A signed agreement in one tool, an invoice in another, and payment status in a third means re-typing the same booking details and still not knowing what is outstanding.

Documents drift away from the booking.

Dates, services, and prices are copied by hand into contracts and invoices, and every copy is a chance for a mismatch.

Karavex starts from the booking.

A confirmed booking produces a draft contract and its PDF, and invoices are created from the same booking with its line items.

Status is visible at a glance.

The team can see who has signed, what is paid, and which installment is due without asking the client.

What changes

Signed, invoiced, and paid on the same record.

Draft contracts generated from confirmed bookings

Sequential or parallel e-signatures with an auditable signer history

Invoices with secure online payment, partial payments, and installment plans

What you can manage

From agreement to final payment.

Contracts and invoices share the booking and client they belong to, so documents, signatures, and balances stay aligned.

Contracts from bookings

Each confirmed booking gets a draft contract and a generated PDF, ready to review before it goes to the client.

Signers in order

Assign several signers and have them sign one after another or in parallel; out-of-order signatures are blocked.

Approved clause library

Build contracts from versioned, approved clauses, and the PDF records exactly which wording each client agreed to.

Invoices with line items

Create an invoice from a booking, adjust its line items, record partial payments, and send follow-ups.

Pay online by card or PayPal

Every sent invoice carries a secure payment link; clients pay by card through Stripe, or with PayPal when you connect it.

Installments and reminders

Split an invoice into scheduled installments and, if you switch them on, send one reminder for each installment that becomes overdue.

How it works

Paperwork that follows the booking.

Each step picks up from the record before it, so nothing has to be entered twice.

Confirm the booking

A draft contract and its PDF are generated from the booking details.

Collect signatures

Each signer signs online in the order you set, and you are notified when the contract is signed.

Invoice the work

Create the invoice from the booking and send it with a secure payment link.

Get paid

Clients pay in full or by installment; payments go to the oldest amount due and the balance updates.

Questions

Contract and invoice details.

Can more than one person sign a contract?

Yes. Assign several signers and choose whether they sign in sequence or in parallel. A contract without signer assignments works as a simple single-signer agreement.

How do clients pay an invoice?

Each sent invoice links to a secure payment page. Clients pay by card through your connected Stripe account, or with PayPal if you have connected it. Invoices are also listed in the client portal.

Are payment reminders sent automatically?

Only if you enable them. Overdue reminders are off by default; when switched on, Karavex sends one reminder for each overdue installment, linking to the same secure payment page.

Resources

Related guide

Wedding photography workflow checklist

Plan a wedding photography workflow with clear enquiry, booking, preparation, proofing and delivery steps clients can follow.

Related guide

Why clients keep asking you to resend things

When clients keep asking for the contract, invoice or files, give them one place to find everything.

Features

Online booking

Booking pages, buffers, deposits, and rules that protect your calendar.

Client galleries

Proofing, selections, reactions, and delivery tied to each booking.

Payments

Deposits and balances handled inside the booking flow.

Adaptive booking

Booking paths that adjust to links, DMs, embeds, and referral context.

Social booking

Turn bio links and DMs into booking-ready client paths.

Studio point of sale

Explore booking-linked checkout for in-person studio payments.

API and integrations

Connect booking events to calendars, automations, and studio tools.

Client CRM

Keep leads, clients, notes, files, and booking history in one record.

Studio calendar

Coordinate staff, locations, resources, buffers, and availability.

Workflow automation

Trigger reliable follow-up from real booking and client events.

Client portal

Give clients one place for bookings, invoices, contracts, and files.

Booking analytics

See conversion, traffic sources, timing, and no-slot demand.

Client forms

Intake questionnaires tied to bookings, with drafts and due dates.

Multiple locations

Hours, services, prices, and teams set for each location.

Resource booking

Rooms and equipment with capacity, buffers, and conflict checks.

Staff scheduling

Hours, time off, services, and locations for every team member.