Room capacity
Set how many places a room holds, and bookings stop once those places are taken.
Yoga and Pilates studios management software
Yoga and Pilates booking that checks space, equipment, and instructors.
Karavex lets yoga and Pilates studios take bookings online against instructor availability, room capacity, and Pilates machines, with deposits, booking questions, and client history in one client profile.
The core problem
A session needs an instructor, a space, and the right equipment.
A session on Pilates machines is limited by the number of machines, a mat session by the room, and a private session by one instructor’s hours. When the booking tool only knows the time, the studio finds out it is overbooked at the door.
New clients need to share injuries and experience before their first session, and regulars want to rebook without messaging. Both usually end up in a DM thread, separate from the client’s history.
Karavex checks each booking against the instructor, the room’s capacity, and the equipment it uses, asks booking questions up front, and keeps booking history on the client profile.
Software guide
What is yoga and Pilates studio software?
Yoga and Pilates studio software takes bookings online against instructor availability, the number of places a room holds, and the equipment a session uses.
It stops offering a time when a room is full or every Pilates machine is taken. Private sessions and workshops can be their own services, and booking history stays on the client profile.
Feature deep-dive
Built for the rhythm of yoga and pilates studios.
Pilates machines and other equipment
Set up Pilates machines and other equipment as resources, so a session is only offered while a machine is available.
Private sessions and workshops
Offer private sessions and workshops as their own services, each with its own length, instructors, and deposit rule.
Questions before the first session
Ask about injuries, experience, and goals while the client books, and keep the answers for the instructor.
Operational excellence
A fuller calendar with fewer loose ends.
Open with a reliable day view
See confirmed appointments, staff assignments, deposits, intake details, and schedule pressure before the first client arrives.
Make every client handoff clear
Notes and status stay with the appointment so reception, specialists, and owners do not rebuild context from messages.
Turn repeat visits into durable growth
Connected booking and client history makes rebooking, retention, and revenue patterns easier to understand.
Yoga and Pilates studios FAQ
Questions owners ask before switching.
Can we limit how many people book the same studio space?
Yes. A room or other resource can take several bookings at once up to the capacity you set, and Karavex stops offering the time when it is full.
Can Pilates machines be booked as equipment?
Yes. Equipment can be set up as resources that a service depends on, so a session is not offered when every machine is committed.
Can instructors keep their own schedules?
Yes. Instructors have their own availability and assigned services, while owners keep control of settings and reporting.
Can clients reschedule a session themselves?
Yes. From the client portal they can cancel or choose a new time from options that fit the service and your availability rules.
Give your yoga or Pilates studio a clearer operating rhythm.
See how Karavex connects booking, clients, payments, and team coordination.
Resources
Related guide
Reduce no-shows without overbooking your day
Reminders are only one part of preventing no-shows. Build commitment early and make changes easy.
Related guide
Class capacity is more than a number of spaces
A class is bookable only when the instructor, room, equipment, and places all agree. Model that first.
Related guide
Ask intake questions your team will actually use
Keep the intake answers that change preparation, safety, timing, or follow-up. Remove other questions.
Solutions
Photographers
Book sessions, collect deposits, and deliver galleries without losing the client thread.
Creative studios
Keep shoots, galleries, payments, and client notes in one place.
Rental studios
Keep rooms, equipment, deposits, and blackout dates visible before a client books.
Production houses
Coordinate intake, crew, budget status, approvals, and delivery from one operating record.
Solo providers
Turn conversations into confirmed work without a bigger admin stack.
Small teams
Coordinate shared bookings, payments, client records, and delivery without enterprise weight.
Spas
Coordinate treatments, therapists, deposits, and repeat visits from one client workflow.
Hair salons
Manage online booking, stylist schedules, deposits, and client history.
Barber shops
Keep chairs, barbers, appointments, and returning clients organized.
Beauty studios
Coordinate specialists, services, rooms, payments, and client notes.
Tattoo studios
Coordinate consultations, artist calendars, deposits, consent details, and follow-ups.
Massage practices
Manage intake, treatment rooms, therapist availability, deposits, and repeat visits.
Pet groomers
Keep grooming appointments, pet care notes, deposits, and repeat visits organized.