Manual scheduling slows intent.
A ready client asks for a time, then waits while the business checks calendars, confirms staff, and explains payment rules by hand.
Online booking
A booking page that protects your calendar.
Let clients choose the right service, time, intake, and payment path while Karavex keeps your buffers, staff, rooms, and booking rules intact.
The client wants to book. Your workflow asks them to wait.
Manual scheduling is a mess when availability, staff, rooms, buffers, intake, and deposits live in different places.
Karavex turns rules into a booking path.
Services, availability, buffers, staff, resources, intake, and deposits work together before a client can take a slot.
Reduce manual scheduling.
Fewer back-and-forth messages, fewer double checks, and a clearer path from inquiry to confirmed booking.
What changes
Scheduling starts to behave.
01
Service-first booking flows with the right intake before confirmation
02
Deposits, buffers, and staff rules applied inside the same flow
03
Availability that respects real constraints instead of showing every open hour
What you can build
A booking engine with real rules.
Karavex is built for service businesses that need more than an open calendar link. Each booking path can reflect the operational details that decide whether the work can actually happen.
Service-specific availability
Show different booking windows, durations, buffers, and staff requirements for each service instead of forcing every offer through one schedule.
Intake before confirmation
Collect the details your team needs before the booking is accepted, from project notes to delivery preferences and required files.
Deposits and balances
Attach deposit rules to the service so clients commit while the slot is still fresh and the team can see payment state later.
Staff and resource rules
Protect rooms, equipment, and assigned team members so a booking does not create hidden conflicts behind the scenes.
Client-ready confirmations
Send clients into a clear confirmation state with appointment details, payment context, and next steps in one place.
Operational visibility
Keep every booking connected to the client record so the team can review notes, payments, gallery handoff, and history together.
How it works
From inquiry to confirmed slot.
The booking path is designed to reduce back-and-forth without hiding the controls your team depends on.
Define the service
Set the session type, duration, rules, deposit expectation, staff needs, and any resources required to deliver it.
Collect the right intake
Ask only the questions that belong to that service and keep the answers attached to the client and booking.
Confirm with payment context
Let the client choose an eligible time, pay the required deposit, and land in a confirmation flow that feels complete.
Hand off to operations
Your team sees the calendar slot, client notes, balance state, and next workflow steps without rebuilding context from messages.
Questions
Booking details teams ask about.
Can different services have different booking rules?
Yes. The page is designed around service-specific setup, so availability, intake depth, buffers, and assigned resources can vary by service.
Does this replace a full website?
It can support website booking, but it also works as a direct booking destination from social links, referrals, email, or DMs when a full website path would add friction.
How does the team know what happened after a booking?
The booking stays attached to client context, payment state, and downstream delivery workflows, so staff do not need to reconstruct the handoff from scattered tools.
Resources
Related guide
Portrait session preparation checklist
Prepare a portrait session with a clear brief, practical client instructions, a realistic schedule, and an agreed photo selection process.
Related guide
Why we built Karavex: the future of studios
Why studios need a booking-first operating layer, and why service software should feel calmer.
Related guide
Build a booking page clients actually finish
The booking flow should feel simple to the client while protecting your availability, deposits, buffers, and team rules underneath.
Features
Client galleries
Proofing, selections, reactions, and delivery tied to each booking.
Payments
Deposits and balances handled inside the booking flow.
Adaptive booking
Booking paths that adjust to links, DMs, embeds, and referral context.
Social booking
Turn bio links and DMs into booking-ready client paths.
Studio point of sale
Explore booking-linked checkout for in-person studio payments.
API and integrations
Connect booking events to calendars, automations, and studio tools.
Client CRM
Keep leads, clients, notes, files, and booking history in one record.
Studio calendar
Coordinate staff, locations, resources, buffers, and availability.
Workflow automation
Trigger reliable follow-up from real booking and client events.
Client portal
Give clients one place for bookings, invoices, contracts, and files.
Booking analytics
See conversion, traffic sources, timing, and no-slot demand.
Client forms
Intake questionnaires tied to bookings, with drafts and due dates.
Contracts & invoices
Signatures in order, and invoices clients pay online or in installments.
Multiple locations
Hours, services, prices, and teams set for each location.
Resource booking
Rooms and equipment with capacity, buffers, and conflict checks.
Staff scheduling
Hours, time off, services, and locations for every team member.