Design ideas and reference images before booking
Ask for placement, size, style, and reference images in the booking form, so the artist reviews the idea before the consultation.
Tattoo studios management software
Tattoo booking software from consultation to final session.
Karavex takes tattoo consultations and sessions online, collects placement notes and reference images before the booking is accepted, holds deposits, and keeps signed agreements on the client profile.
The core problem
A tattoo is several bookings and a lot of context.
Most pieces start with a consultation, then one or more long sessions. The brief, placement, size, and reference images usually arrive across DMs and email, and someone has to gather them before the artist can give a price.
Long sessions are costly to lose, so deposits matter, but chasing them by message delays the booking. Consent paperwork ends up on a clipboard, separate from the client and the session it belongs to.
Karavex collects the brief and reference files as part of booking, requires a deposit before the time is held, and keeps agreements, notes, and every session on one client profile.
Software guide
What is tattoo studio booking software?
Tattoo studio booking software takes consultations and tattoo sessions online and collects the brief, placement, and reference images before the booking is accepted.
It keeps each artist’s hours and sessions separate, generates an agreement from a confirmed booking for the client to sign, and keeps every session of a larger piece on one client profile.
Feature deep-dive
Built for the rhythm of tattoo studios.
Deposits before long tattoo sessions
Require a deposit before a long session is confirmed, and see what is paid beside the appointment.
Signed agreements kept with the client
Generate the agreement from the confirmed booking and keep the signed copy with the client, downloadable through a time-limited link.
Tattoo sessions for each artist
Give each artist their own hours and services, with session lengths and buffers that match how they work.
Operational excellence
A fuller calendar with fewer loose ends.
Open with a reliable day view
See confirmed appointments, staff assignments, deposits, intake details, and schedule pressure before the first client arrives.
Make every client handoff clear
Notes and status stay with the appointment so reception, specialists, and owners do not rebuild context from messages.
Turn repeat visits into durable growth
Connected booking and client history makes rebooking, retention, and revenue patterns easier to understand.
Tattoo studios FAQ
Questions owners ask before switching.
Can clients upload reference images when they book?
Yes. The booking form can require files before the booking is accepted, so reference images arrive with the request instead of in a separate message.
Can we require a deposit before a session?
Yes. Deposit rules are set per service, so long sessions can require commitment while a consultation needs no deposit. Online deposits are included on the Pro and Studio plans.
Can clients sign a consent agreement?
Yes. Agreements can be generated from a confirmed booking and signed by the client, and the signed copy stays on the client profile and in their portal.
Can each artist keep a separate schedule?
Yes. Each artist has their own availability and assigned services, and the studio owner keeps control of settings and reporting.
Give your tattoo studio a clearer operating rhythm.
See how Karavex connects booking, clients, payments, and team coordination.
Resources
Related guide
Reduce no-shows without overbooking your day
Reminders are only one part of preventing no-shows. Build commitment early and make changes easy.
Related guide
Ask intake questions your team will actually use
Keep the intake answers that change preparation, safety, timing, or follow-up. Remove other questions.
Related guide
Deposits should calm a booking, not scare clients
When deposits help, when they hurt, and how to ask for commitment without making the first touch feel transactional.
Free tool
No-show cost calculator
Calculate what missed appointments and late cancellations cost each month and year, and how much a booking deposit keeps. Free, with no signup.
Solutions
Photographers
Book sessions, collect deposits, and deliver galleries without losing the client thread.
Creative studios
Keep shoots, galleries, payments, and client notes in one place.
Rental studios
Keep rooms, equipment, deposits, and blackout dates visible before a client books.
Production houses
Coordinate intake, crew, budget status, approvals, and delivery from one operating record.
Solo providers
Turn conversations into confirmed work without a bigger admin stack.
Small teams
Coordinate shared bookings, payments, client records, and delivery without enterprise weight.
Spas
Coordinate treatments, therapists, deposits, and repeat visits from one client workflow.
Hair salons
Manage online booking, stylist schedules, deposits, and client history.
Barber shops
Keep chairs, barbers, appointments, and returning clients organized.
Beauty studios
Coordinate specialists, services, rooms, payments, and client notes.
Massage practices
Manage intake, treatment rooms, therapist availability, deposits, and repeat visits.
Yoga and Pilates
Manage classes, capacity, instructors, and private sessions.
Pet groomers
Keep grooming appointments, pet care notes, deposits, and repeat visits organized.