Every handoff creates another link.
Clients scroll through email threads to work out what is signed, paid, upcoming, or ready to download.
Client portal
Give every client one clear place to return.
The Karavex client portal brings bookings, invoices, payment links, contracts, and shared files into a secure, mobile-friendly workspace that follows the client relationship.
Client access
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Clients should not search their inbox for the next step.
A booking confirmation, contract, invoice, payment link, and file delivery often arrive in separate messages. The client loses confidence when the business cannot offer one reliable place to find them.
Karavex organizes the relationship for them.
Portal sections bring bookings, invoices, contracts, and files together under authenticated client access.
The next step stays obvious.
Clients can review what matters without asking the studio to resend routine information.
What changes
Self-service becomes part of the experience.
01
Bookings, invoices, contracts, and files organized in one portal
02
Secure payment and signed-document paths connected to the correct record
03
Locale-aware, mobile-ready access for clients outside the dashboard
What you can manage
A client workspace connected to operations.
The portal exposes the client-facing side of records your team already manages, reducing duplicate communication and mismatched status.
Booking history
Let clients review upcoming and previous bookings with the context available to their account.
Invoices and payments
Show invoice status and send clients through secure public payment paths when payment is available.
Contracts
Keep client agreements accessible and provide signed document downloads through time-limited links.
Shared files
Give clients controlled access to files intended for them without exposing internal attachments.
Secure client access
Use client-scoped authentication and protected links rather than open dashboard records.
Localized experience
Preserve the client’s supported locale across portal navigation and authentication flows.
How it works
Keep the client informed without another inbox thread.
Portal information comes from the same records the team works with, so client access and internal status stay aligned.
Create the operational record
The team manages the booking, invoice, contract, or file inside Karavex.
Grant the right client access
The client sees only the records and downloads scoped to their relationship.
Let the client act
They review bookings, open invoices, pay through secure links, access contracts, or download shared files.
Keep status connected
The studio continues from the same underlying record instead of reconciling a separate portal system.
Questions
Client portal details.
What can clients see in the portal?
The portal includes client-scoped sections for bookings, invoices, contracts, and shared files. Access depends on the records available to that client.
Can clients pay an invoice from the portal?
Invoices can lead to secure public payment pages when online payment is enabled and the invoice has a valid payment token.
Are contract and file links permanent?
Sensitive downloads use client-scoped, time-limited access so shared documents are not exposed through permanent public URLs.
Features
Online booking
Booking pages, buffers, deposits, and rules that protect your calendar.
Client galleries
Proofing, selections, reactions, and delivery tied to each booking.
Payments
Deposits and balances handled inside the booking flow.
Adaptive booking
Booking paths that adjust to links, DMs, embeds, and referral context.
Social booking
Turn bio links and DMs into booking-ready client paths.
Studio point of sale
Explore booking-linked checkout for in-person studio payments.
API and integrations
Connect booking events to calendars, automations, and studio tools.
Client CRM
Keep leads, clients, notes, files, and booking history in one record.
Studio calendar
Coordinate staff, locations, resources, buffers, and availability.
Workflow automation
Trigger reliable follow-up from real booking and client events.
Booking analytics
See conversion, traffic sources, timing, and no-slot demand.