Services by stylist
Assign each service to the stylists who perform it, with its own duration, so clients only see times a qualified stylist is actually available.
Hair salons management software
Salon booking software that follows each stylist’s schedule.
Karavex gives hair salons online booking by service and stylist, with buffers, deposits for long color appointments, and client notes the next stylist can read.
The core problem
A salon calendar breaks when every service is treated the same.
A cut, a full color, and a consultation take very different amounts of time, and not every stylist offers all three. A booking tool that treats them alike leaves reception fixing the calendar by hand.
Long color appointments are the most expensive to lose to a no-show, yet they are often booked by message with no deposit. Formula notes live in a notebook or on one stylist’s phone, so the next visit starts from memory.
Karavex books each service with its own duration and the stylists who perform it, holds deposits on the appointments that need them, and keeps notes on the client profile where any stylist can find them.
Software guide
What is salon booking software?
Salon booking software lets clients book hair services online at times when a stylist who performs that service is actually available.
It differs from a shared paper diary because each service has its own duration and its own stylists. Notes such as color formulas and preferences stay on the client profile, so any stylist can prepare for the next visit.
Feature deep-dive
Built for the rhythm of hair salons.
Deposits for high-value color services
Require a deposit for color, treatments, and other long appointments while quick services stay free to book.
Notes the next stylist can use
Keep color notes, preferences, and visit history on the client profile instead of in a notebook behind the desk.
Consultations before big changes
Offer a short consultation as its own service, with booking questions and reference photos collected before the client sits down.
Operational excellence
A fuller calendar with fewer loose ends.
Open with a reliable day view
See confirmed appointments, staff assignments, deposits, intake details, and schedule pressure before the first client arrives.
Make every client handoff clear
Notes and status stay with the appointment so reception, specialists, and owners do not rebuild context from messages.
Turn repeat visits into durable growth
Connected booking and client history makes rebooking, retention, and revenue patterns easier to understand.
Hair salons FAQ
Questions owners ask before switching.
Can each stylist offer different services?
Yes. Services are assigned to team members, and each stylist has their own working hours, so availability reflects who can actually do the work.
Can we take a deposit only for color appointments?
Yes. Deposit rules are set per service, so long or high-value appointments can require one while short services stay free to book. Online deposits are included on the Pro and Studio plans.
Where are color formulas and client notes kept?
On the client profile, beside booking and payment history, where the team can review them before the next visit.
Can clients reschedule without calling?
Yes. The client portal lets clients cancel or choose a new time from options that fit the service’s duration and your availability.
Give your salon a clearer operating rhythm.
See how Karavex connects booking, clients, payments, and team coordination.
Resources
Related guide
Run a second location without a second system
A new location needs its own hours, services and staff, not a copy of the first calendar.
Related guide
Reduce no-shows without overbooking your day
Reminders are only one part of preventing no-shows. Build commitment early and make changes easy.
Related guide
Ask intake questions your team will actually use
Keep the intake answers that change preparation, safety, timing, or follow-up. Remove other questions.
Free tool
No-show cost calculator
Calculate what missed appointments and late cancellations cost each month and year, and how much a booking deposit keeps. Free, with no signup.
Solutions
Photographers
Book sessions, collect deposits, and deliver galleries without losing the client thread.
Creative studios
Keep shoots, galleries, payments, and client notes in one place.
Rental studios
Keep rooms, equipment, deposits, and blackout dates visible before a client books.
Production houses
Coordinate intake, crew, budget status, approvals, and delivery from one operating record.
Solo providers
Turn conversations into confirmed work without a bigger admin stack.
Small teams
Coordinate shared bookings, payments, client records, and delivery without enterprise weight.
Spas
Coordinate treatments, therapists, deposits, and repeat visits from one client workflow.
Barber shops
Keep chairs, barbers, appointments, and returning clients organized.
Beauty studios
Coordinate specialists, services, rooms, payments, and client notes.
Tattoo studios
Coordinate consultations, artist calendars, deposits, consent details, and follow-ups.
Massage practices
Manage intake, treatment rooms, therapist availability, deposits, and repeat visits.
Yoga and Pilates
Manage classes, capacity, instructors, and private sessions.
Pet groomers
Keep grooming appointments, pet care notes, deposits, and repeat visits organized.